Use case · Shared AI project memory

Every project gets one memory, and every AI chat on your team works from it.

One shared project context that your team’s Claude and ChatGPT read before every answer, kept current from Slack, meetings and ClickUp.

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    Built for
  • Agencies
  • Consultancies
  • Product studios
  • Interiors & architecture
  • Software teams
  • Any team using AI on client work

Today

Multiple members. Multiple AI chats. Multiple versions.

Take a typical stack: Gmail, Notion, Slack, Claude, Google Meet and ClickUp. Here’s what happens to one client project over three weeks when everyone works with their own AI chat.

The stack in this exampleGmailNotionSlackClaudeGoogle MeetClickUp
The teamWeek 1Week 2Week 3What their AI chat believes
F
FounderOwn Claude chat

Kickoff call: 5 pages

Client moves the deadline to 21 Nov

Client adds a logo

Due21 Nov

Scope5 pages + logo

PL
Project leadOwn Claude chat

Pastes the brief into a new chat

Team drops page 5

Due14 Nov

Scope4 pages

D
DesignerOwn Claude chat

Starts from the lead’s summary

Still working to 14 Nov

Due14 Nov

Scope5 pages

FL
FreelancerNew chat, week 3
Not on the project yet

Joins midway with a forwarded summary

DueUnknown

Scope4 pages, no logo

Every chat gives a different answer to “when is it due, and what’s in scope?”. Every “what’s the latest?” ends up with the founder.

What breaks

Where it breaks.

  1. 01

    Multiple versions of one project.

    Each person’s AI chat holds its own brief, deadline and scope. None of them is wrong on its own, and none of them match.

  2. 02

    No single source of truth.

    There’s no one place to check what was decided, by whom, or when. The answer depends on whose chat you ask.

  3. 03

    New people join midway.

    A freelancer joining in week three gets a forwarded summary, not the decisions behind it, and starts a fresh chat from there.

  4. 04

    The latest context doesn’t travel.

    A change worked out in one chat never reaches the others. The designer keeps building to last week’s date.

  5. 05

    One person becomes the sync layer.

    Every “what’s the latest?” comes back to you, because only you have seen every version.

The fix

One project memory. Every chat reads it. Every change goes through it.

We install it in your own Notion or Google Drive. Your team keeps using Claude, ChatGPT, Slack and ClickUp. Nothing new to learn.

01 · Capture

Where work already happens

Changes are proposed, never overwritten.

Google MeetCall transcripts
Slack#acme project channel
ClickUpDates and status changes
GmailClient threads
Claude / ChatGPT“/save to project”
02 · One version

Project memory

  • acme-rebrand/
  • brief.mdGoal, client, scope, budget
  • decisions.mdEvery decision: who, when, source
  • status.mdThe current version, rewritten
  • people.mdWho owns what
  • history/Every past version
Scope, price or deadline change?

Held. You approve it in Slack, in one tap.

Everything else is merged and logged with who, when and the source.

03 · Serve

Every AI chat, in sync

Read before every answer.

F
FounderClaude · reads before answering
PL
Project leadClaude · reads before answering
D
DesignerChatGPT · reads before answering
FL
Freelancer, week 3Caught up in one minute
#acme channel“Deadline → 21 Nov” posted

Running on AI

What changes when every project has one memory.

  • 01

    One source of truth

    Brief, decisions and the current status live in one place per project, in your own Notion or Drive.

  • 02

    Every AI chat in sync

    Claude and ChatGPT read the same memory before they answer, so every teammate starts from the same facts.

  • 03

    Nothing lost from calls

    Decisions from Meet, Slack, ClickUp and Gmail are captured as they happen, with a link to the source.

  • 04

    Only conflicts reach you

    Scope, price and deadline changes wait for your one-tap approval. Everything else just updates.

  • 05

    Full history

    Every change records who made it, when, and where it came from. Roll back any version.

  • 06

    New people start at today

    “/catchup” gives anyone joining a one-page brief, instead of an hour on a call with you.

The results

  • Many → 1

    version of each project, shared by every chat

  • 1h → 5m

    to bring a new teammate up to speed

  • −80%

    “what’s the latest?” messages to you

  • 3h → 20m

    a week spent reconciling versions

Illustrative. Your Blueprint sets your own baseline.

Is this you?

This fits you if…

  • Three or more people use Claude or ChatGPT on the same client projects
  • Freelancers or specialists join partway through a project
  • Decisions get made on calls and in Slack, and never written down
  • Your team checks with you before acting, because you know the latest
  • You run several projects at once in ClickUp, Asana or Notion

Not a fit yet if one person runs every project end to end. Start with weekly client updates instead.

Bring us the one process you want AI to run.

20 minutes with our experts. You leave knowing what to fix first, even if we never work together.

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